The bylaws are documents that govern our association and dictate how it should run.
Provisions found in the bylaws include:
As a member of the association, we highly encourage you to download the PDF and understand how our association is governed. It is critical to understand your right as a member and the authority the board of directors is given.
The Declaration of Covenants, Conditions, Restrictions (also referred to as “The Declaration”) is the legal document that lays out the guidelines for the community.
The Covenants, Conditions, and Restrictions (also known and will hereby be referred to as the CC&R’s) are in essence the rules of the community. They detail the association’s obligations and responsibilities, as well as restrictions for each homeowner’s property and use of common areas. Rules found in the CC&Rs include:
We encourage you to read through these to understand your rights and responsibilities as a homeowner and the rules you are obligated to adhere to.
Similar to the CC&R’s, this document highlights the specific Regulations that must be followed to ensure that the community exists in a harmonious manner.
Do you want to put in a fence, paint your front door, add a pool, shed or screened-in porch to your back yard?
This is the form for you! The Board of Directors supports and encourages homeowners making improvements to their property. However, all homeowners are required to submit an Architectural Review Application and receive written approval in the mail via an Architectural Decision Letter, before making improvements to their property.
Please note that, per The Declaration, construction of anything not approved in writing by the Architectural Review Board is a violation of the rules of the Portrait Hill Homeowners Association (HOA),and can subject the homeowner in violation to fines from the HOA, in addition to removal of the unauthorized structure at the HOA’s discretion.
The Architectural Review Process is used to ensure that all improvements to properties are done within the HOA’s Architectural Guidelines, which protects and enhances property value for everyone.
Download and complete this form and follow the instructions contained within.
Portrait Hill offers a clubhouse at 1033 Portrait Hill Drive, Chapin, SC 29036 for homeowners to reserve.
This document lays out the rules for using and reserving the clubhouse for your next event.
Download and complete the form and follow the instructions contained within if you would like to reserve the clubhouse.
(Please note that the clubhouse reservations are handled by our management company, MJS. Please contact MJS using the contact information in the form for questions regarding clubhouse reservations.)
See something wrong at the pool, clubhouse or common area landscaping?
Please use this form to submit a maintenance request to the board to make sure the issue is resolved or corrected.
Download, complete and email the completed form to
You are encouraged to talk to your neighbor and try to resolve an issue prior to submitting a Violation Form. However, the need to submit a violation report is sometimes inevitable.
Please be aware that violation reporting is anonymous and the HOA does not know the name of the person submitting the report. MJS removes their name before sending the Violation Form to the Board.
Download, complete and email the completed form to violations@mjsmgmt.com.
Carefully review these forms and contact the HOA or our management company, MJS (mjs@mjsmgmt.com), if you need further assistance.